Apart from using spellchecks or AI to spot errors, try these techniques:
✅ Take a Break. Don’t proofread immediately, so as to give your brain some breathing room. You’ll catch more errors with fresh eyes.
✅ Change the format. Change background colour, font and size. Print it if necessary.
✅ Read it aloud. This will help you spot strange-sounding constructions or changes in rhythm. Your ears might catch what your eyes miss.
✅ Verify facts and links. Double-check your data and ensure your links work.
✅ Sleep on it! Write important messages one day and revise them the next. You will avoid mistakes and transmit exactly what you want to say.
Lastly, when we are tired or busy we can write things we don’t actually want anyone to see, so revising is always a plus!
Read Andrew’s book on business English here: www.andymiles.com
