Your Out-of-Office (OOO) message is an opportunity to make a great impression, even when you’re away! It informs people of your absence, but also reflects your professionalism.
Personal OOO Messages:
🧳 Limited Access: “Thank you for your email. I’m out of the office and will be back on Monday, May 17th. I will have limited access to email. For urgent matters, please contact +44 666 777 567.”
🧳 No Access: “I am currently out of the office with no email access. For urgent matters, please contact Peter Smith from marketing at +1 417 763 74 30.”
🧳 Short Absence: “Thanks for your email. I’ll be unavailable on Monday and Tuesday but will respond to all emails later in the week.”
🧳 New Contact Info: “Thanks for writing. This address is no longer operational. Please reach me through www.andymiles.com.”
Corporate OOO Messages:
🧳 Employee Away: “Thank you for contacting Smith & Smithers. The person you are trying to reach no longer works at our company. To place an order, contact sales@smithandsmithers.ca; for other matters, write to info@smithandsmithers.ca.”
🧳 Company Merger: “Thanks for your mail. Jonas Wood Ltd has merged with Rose Alloys. Our old emails are no longer valid. You can contact your party at [name].[surname]@jonaswoodrosealloys.com.”
🧳 Form Response: “Thank you for filling out our online survey. Your comments are important to us. One of our reps will contact you shortly. Meanwhile, feel free to browse our website www.englishforbusiness.es.”
🧳 Office Closure: “Thank you for contacting Dirk Inc. Our office will remain closed for the month of July. We will be very glad to assist you as of September 1st. Have a nice summer!”
Key Points:
- Be concise: Get straight to the point.
- Provide essential information: Dates of absence and contact information for urgent matters.
- Maintain a professional tone: Even if your message is personal, keep it formal.
- Proofread: Ensure your message is free of errors.
Want to learn more business English? Read Andrew’s books at www.andymiles.com
